Go Digital!

Quick information, guides and links

Rule number one:
Install Firefox or Chrome as your web browser

We recommend that you download the web browsers Firefox or Chrome on your computer. As an employee at LUSEM, you have a “packaged” workplace computer, based on agreements Lund University has with suppliers of hardware and software. Search for "self service" or "software centre" on your computer, and install one of the recommended web browsers.

What about Internet Explorer?
Microsoft isn’t supporting or developing Internet Explorer, and the web browser is not recommended to use.

Tools for digital meetings

The University offers cost-free tools such as Zoom, Skype for Business and Teams for digital meetings. 

Alternative 1: Zoom

Lund University offers staff and students the opportunity to use Zoom, a tool provided via SUNET. 

Zoom is used at many other universities in Sweden and has proven to be reliable and easy to use. In order to get good sound, simple headsets or headphones with a microphone is recommended.

Read more about Zoom at ahu.lu.se

How to download Zoom
Download Zoom through the Software Centre (for PC users) or Self Service (for Mac users). 

Get started with Zoom
Go to lu-se.zoom.us and click the Sign in button. Then log in with your user name (Lucat ID) and your account will be created on Zoom. Note that you have to enter via lu-se.zoom.us, not via Zoom's official site or Zoom help center. Always log in with your Lucat account. Do not create a personal account or a free test account.

Learn more about Zoom meetings (specific LU info, avaliable in English and Swedish)

More information and online support

Before the Zoom meeting starts
Important to note is that you as an organizer initially should mute all participants to avoid background noise. Preferably you do this before the meeting starts by chosing ”Edit meeting” and then ”Advanced options”.

It is also important as an organizer to send out information about how the participants test the link, sound etc. before the webinar starts to avoid 15 minutes of pure support matters. Don't forget to test your own sound and video settings before an important meeting. Try setting up a meeting with a friend our colleague and try everything out beforehand.

Capacity
As an employee of the University, you can hold meetings with up to 300 participants. Since most Nordic universities use Zoom right now, important meetings should be held outside of the peak hours (10:00–15:00).
Check the capacity here on a daily basis.

Meetings in Zoom for larger groups
For Zoom meetings with larger student groups (more than 300 students) you can get help and advice from LU Canvas.   

For planning larger meetings as for conferences, please get in contact with the communication office at LUSEM for advice: info@ehl.lu.se

Alternative 2: Microsoft Teams

Lund University offers all staff and students access to Office365, in which Teams is included. 

Teams is a collaboration tool with document management and the same communication functions as Skype for Business. It can work as an alternative for digital meetings, tutoring and even lectures.

How to start using Teams – A guide from Lund University (in Swedish)

Read more about Teams at LU Support (in Swedish)

The basics of Teams – getting started (English)

How to create teams and add people to your team – text and video on support.office.com (Swedish)

How to download Microsoft teams
Download Microsoft Team through the Software Centre (for PC users) or Self Service (for Mac users). You can also follow these links:

You can find Office365 here, including the Teams app to download (Log in with your Lucat ID and the suffix "@lu.se")

Check the capacity here on a daily basis.

Alternative 3: Skype for Business

Skype for Business is pre-installed on most computers administered by Lund University.

If Skype for Business is not pre-installed, contact support so they can help you. Mac users can also find it thorugh Self Service. Skype for Business smoothly integrates with Outlook, and has good chat functionality.

How to download, install and login – Guides from LU Support (Swedish)

Skype guides from LU Support in English

If you don’t have the desktop version of Skype for Business, or don’t have a Skype for Business account, you can use Skype Meetings App or Skype for Business Web App to join a Skype for Business meeting from your browser.

Personal Skype?
Lund University advises against the use of personal Skype since the application does not fulfil the University’s information security requirements and support cannot help in the recovery of contents or recreating logins.

Online teaching, digital examinations and thesis supervision

Canvas for online teaching

Canvas is the new learning management system at Lund University. You can learn Canvas by attending an online course. Pick one in the calendar at Teaching and learning online

Below are the most common questions about Canvas listed and answered.

  • Where do I log in to Canvas?
    Canvas login (with your Lucat ID)

  • How do I create and get started with my course?
    At every department at least one course administrator creates the Canvas courses, connect shedules, upload students etc. Turn to your director of studies if you don't know who administrates Canvas.

  • How do I communicate with my students in Canvas?
    You can either use the Canvas inbox or write an announcement. 
    Download instructions as PDF

  • How do I record my lecture and show it in Canvas?
    You can record your lecture in different ways, for example with a film camera, via Zoom or using the tool for recording in Canvas, "Studio".  
    Download a guide about recording fim via Zoom and uploading into Canvas: Guidance, publish film in Canvas

  • Where do I learn more about film for education? 
    Learn more about possibilities at LUSEM here

  • How do I know that my course is ready?
    Before going live check out the Check-list. Once you are happy with you course, please visit this check-list. It will help you check if the course is properly published, validate your links etc.
  • I need further guidance, who do I turn to?
    Contact Anna Löthman and she will answer your questions and provide you with more useful links and manuals.

Examinations – ways to do it

At Lund university there are different solutions for digital examinations, done either in a lecture hall or at home. For the moment (autumn 2020) there is a couple of tools used at LUSEM for digital examinations and one for peer reviewing.

Canvas for digital exams

Quizzes in Canvas are assignments that can be used to challenge student understanding and assess comprehension of course material. 

Contact anna.lothman@ehl.lu.se for more information on how to use Canvas for digital exams. 

Inspera for digital exams

Learn more about the Inspera project at LU, dealing with the implementation of Inspera here. Contact at LUSEM is Anna Löthman.

Peergrade for student peer reviewing

Peergrade is a software facilitating students peer reviewing one another, in groups or individually. It is a convenient complement to traditional written assignments and improves both the workload and the learning experience for students, without much extra work for teachers. Peergrade is  integrated with Canvas.

The logic is that students hand in an assignment, another student or group reviews it according to headings the teacher sets up, concluded by a ”reaction” from the reviewed student or group concerning the quality of the feedback in the review. The name notwithstanding, it is not recommended to be used for students grading each other.

Go to https://www.peergrade.io and watch the video introduction. Click ”Get started”. Choose ”I’m a teacher”. Sign up with your @xxx.lu.se-account (important!).

Contact hans.knutsson@fek.lu.se if you have any questions, e.g. regarding setting up assignments in Peergrade.

Thesis supervision

Online thesis supervision can be conducted in many ways using one, or a combination of, several technologies. The most usual ones are listed below.

Email and Zoom

A combination of Email and Zoom can accomplish the following tasks:

  • Communicate important information regarding e.g. online supervision meetings to students.
  • Facilitate submissions of thesis work-in-progress from students.
  • Conduct online audio/video meetings with groups of student and/or single students for providing feedback and supervision. 

Conducting online thesis supervision using Email and Zoom:
Download detailed instructions as PDF

Microsoft Teams

Microsoft Teams can be used for supervision purposes. You can:

  • Communicate important information regarding e.g. online supervision meetings to students. 
  • Facilitate submissions of thesis work-in-progress from students (with enforcement of deadlines). 
  • Conduct online audio/video meetings with groups of student and/or single students for providing feedback and supervision. 

Conducting online thesis supervision using Microsoft Teams:
Download detailed instructions as PDF

Mentimeter and Padlet!

We have licenses for both Mentimeter and Padlet at Lund University. Mentimeter is a very popular tool that can be used for evaluations and voting. Padlet is used as an online note board for communication, interaction and cooperation. 

Learn more about Mentimeter in this article with tips and advice as well as information on how to log in to get full access: Mentimeter at education.lu.se

There is also two workshop opportunities for Mentimeter, a basic course on 12 February and a continuation course on 16 February: More info about these courses

Learn more about Padlet in this article including information on how to log in: Padlet at education.lu.se (English version will be available in the next few days).

Digital learning, film and pod

At LUSEM you have several possibilities to create digital meetings, lectures and seminars and to produce film and pod. 

Zoom virtual background

Upload a general LU background suitable for Zoom. Unsure about how to do it? Learn more here.

IT Support in general

Call or e-mail LU Servicedesk for pratical matters concerning installation of the programmes.

LU Servicedesk
Tel. 046-222 90 00
servicedesk@lu.se

Opening hours
Mon–Fri 08:00–17:00

The LU Support Portal has many online ”how to guides”. Do a search here before you report at problem.

Canvas support

Support for teachers
Anna Löthman is Canvas coordinator at the School of Economics and Management. She is your first hand contact person. 

Learn more about Canvas at LUSEM

Canvas support at LU (for teachers and students):  
servicedesk@lu.se

Technical advice

  • You can participate in a digital meeting from your mobile phone or computer.
  • Make sure that your internet connection is good and stable.
  • Most modern mobile phones and laptops have both built in webcams and basic speakers.
  • For better sound, we recommend using a pair of headsets or headphones with a microphone. Most modern mobile phones comes with a simple headset that will do the work.
Last published: 2021-11-16