Department administrator – Carla Böhme

• General department service and administration.
• Staffing the department's administrator's office (expedition).
• Administrates the Staff Calendar and books venues for meetings.

• Administrates course schedules in TimeEdit.

• Administrates courses in Canvas.

• Administrates course syllabus and literature lists.

• HR administrator
  • Personnel matters such as salary and vacation questions.
  • Reporting of timesheets in Primula.
• Communication – sends out invites to events, administrates the departments LinkedIn page, and writes news articles.
• Purchases – orders books, office supplies, and so on. Note that you have to get all purchases approved by the Head of the department Nicklas Holmberg in advance.
• Travel and hotel bookings.
• Welcomes and supports guests.
• Manages gifts for guest lectures, guest researchers and students.
• Programme coordinator for the PhD programme
  • Records PhD student's results and credit transfers in Ladok.
  • Administrates PhD courses and admission.
  • Coordinates thesis defences and seminars.
  • Administrates programme pages in Canvas.
• Board secretary – for instructions regarding proposals and meeting dates please see the Department board page.
• Administrates the department's web pages, staff pages, social media and the entrance TV screen.
• Registrar – record keeping and archiving.
• Manages the coffee machine, printers, fruit basket, bicycles, friday breakfast and meeting "fikas", etc.

Contact information

Study administrator – Emilia Svefelt

• Programme coordinator for the MSc programme
  • Coordinates introduction, graduation, alumni and career events and meetings.
  • Guides students on the programme and on courses at advanced level.
  • Administrates course elections on the programme.
  • Monitors student results.
  • Provides information about the programme.

• Registers student's results in Ladok. 

• Administrates written examinations in Inspera and keeps contact with the coordinated invigilator service.

• Responsible for storing and archiving study material.

• Administrates students and courses in Ladok.

• Administrates authorisations in Ladok.

• Administrates student theses in Ladok and LUP.
• Responsible for pedagogical student support.
• Represents the department on LUSEM's education fairs and manges the annual event for study advisors.
• Coordinates connections to industry.

Contact information

Study advisor – Viktoria Svenby

• Study advisor
  • Guides students at basic level education.
  • Represents the department on LUSEM's education fairs.
• Programme coordinator for the BSc programme
  • Coordinates introductions, graduations, meetings and alumni. 
  • Guides students on the programme.
  • Monitors student results and gives support and study plans to students when needed.
  • Administrates crediting of courses.
  • Provides information about the programme.
  • Part of the programme counsil.
• Administrates course evaluations and publishes course evaluation summaries.
• Administrates admissions and checks applicant eligibility.
• Education coordinator at faculty level
  • Coordinates LUSEM's study administrative routines and calendar.
  • Documents administrative procedures at LUSEM.
  • Represents LUSEM in networks regarding education and quality assurance.
  • Collects and archives quality documents at LUSEM.
  • Manages a network for administrators regarding course evaluation at LUSEM.

Contact information

Financial officer – Markus Björklund

• Responsible for budget and balancing.
• Taking care of invoices, travel reports, expense accounts, project reports, etc. 

• Accounting and bookkeeping.

• Budgeting, forecasting and financial statements.

• Accounting and managing research funds for projects.

• Investigation account and accruals.

• Intrastat accounting.

Contact information

Head of administration – Linda Öberg

• Head of administration
  • Manages the administrative activities and is responsible for the quality, efficiency, legal certainty and development of the administrative processes. 
  • Responsible for the administrative staff, planning and distributing the work. 
• Drives management issues within the department, particularly in the areas of education, regulations and governance.
• Acts as management support for the head of department and the department board.
• Convenes and part of the management team and the work environment group.
• Administrative director of studies
  • Responsible for the department's educational duty ("utbildningsuppdrag"), i.e. planning of study seats, admission numbers, and admission from waiting lists.
  • Administrates courses in Lubas.
• Manages the admission to the MSc programme.
• Manages the department team at MS Teams.
• Education coordinator at LUSEM's dean's office
  • Administrates programme curriculumns and manages the process for revision of programmes.
  • Administrates scholarships.
  • Coordinates and represents LUSEM regarding study administrative systems (e.g. Lubas, Ubas, Ladok, NyA). 

Contact information